Bookings and Studios Coordinator

Studios rental, basic admin, communications, Charity representation

Freelance part-time/flexitime position: £750+ per month

Job Role

Variable Responsibilities:
 Answer a variety of tenants’ email requests regarding their studios.
 Communicate with organisations that can use our facilities or collaborate with PWL.
 Manage our responsibilities to the Glasgow community food fund (GCFN). This involves
supporting our community activator in engaging with communities in the east end.

Static Responsibilities:
 Photograph and list empty studios on marketing channels (Facebook, Instagram,
Creative Scotland).
 Book in and conduct viewings for prospective tenants to see our empty studios and
 Ask new tenants to pay deposits and check that they have been received.
 Make key fobs for new tenants.
 Maintain security of the key fob system by removing old tenants.
 Get studios ready for new tenants by clearing studios filled with junk left after the deposit is retained.
 Make leases for tenants to sign and sign them with witnesses.
 Maintain a hybrid digital/paper filing system of tenant’s details and leases.
 Account for rent payments each month.
 Chase up tenants who haven’t paid rent through email.
 Ask the treasurer of PWL to return studio deposits.
 List and send essential repairs for the studios to repair personnel.
 Communicate with tenants as a whole through email to update them on circumstances and building procedures.
 Instruct tenants to follow health and safety regulations in the building.
 Collect energy usage data.
 Send repair requests to DMCIC.
 Share and signpost on social media.
 Set up and attend building meetings with PWL board each month.

Desirable Skills:
 Excellent time management and punctuality.
 Ability to multitask.
 Strong organisational skills.
 Self-directed worker, leader and team player.
 Fast learner on the job.

Desirable Experience:
 Prior administrative experience.
 Ability to create and maintain Word Documents, Spreadsheets, and PowerPoints.
 Social media experience.
 Time spent using google suite Gmail, G-Drive and Calendars.
 A degree in the arts, events management or administration.

What’s in it for you:
 Self-directed work with the freedom to work around your needs.
 Working in a great supportive team.
 Working deeply in music, arts and community events in Glasgow.
 Fantastic for lovers of structuring chaos.
 Work from home or come in work at The Dream Machine.
 A pleasant mix of behind-the-screen and in-person work.
 Kid and pet-friendly work.
 Great chance to network and grow your own artistic presence too.
 Great on the job training including certification in basics like first aid, fire, and mental health as well as any other identified needs.

Equal opportunities statement:
PWL has an equal opportunities policy and positively encourages applications from suitably qualified and eligible candidates regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. In fact, we actively encourage you to apply if you are re-entering the job market, if you have children and need flexible working, or if you are recently graduated or are unemployed and this is your first job in a while.

Get in touch

Apply Via:
Please email us at with your CV and cover letter.